The same person can end up in the database several times — once from a job ad, once from a referral, once added by hand. The system watches for this automatically.

If a new application has an identical email plus first and last name as an existing candidate, the system treats them as the same person and attaches the application to the existing profile. No second record is created.

On a partial match — the same phone number but a different email, say — the system does not guess. It marks the candidate with a possible-duplicate icon on the list and on the board.

Clicking it shows both profiles side by side and three possible answers: same person, different people, or not sure. That last option leaves the flag for later rather than forcing a decision on the spot.

Merging combines into one profile:

The history of both records is preserved, so you do not lose the fact that someone applied twice.

Check the dates and projects on both profiles. Two people sharing a name happens more often than you would think, and a merge cannot be pulled apart again in one click.