Your admin has given you an account. These six steps are enough to start working normally.

Settings → Email synchronization. Messages to candidates go out from your own mailbox, so until you connect it the send button will not do anything. Connect the calendar at the same time — without it you cannot schedule a meeting.

On the "Email synchronization" and "Calendar synchronization" pages click "Synchronize".

After logging in you see a dashboard listing your recruitments. You only see the ones an admin has added you to as a participant.

The dashboard after login

Click a project and go to its recruitment tab. Columns are stages, cards are candidates.

The board with candidates in stage columns

Hover a card and a bar of actions slides out underneath it: add a note, write a message, view the CV, reject, remove.

Clicking a card opens a panel with the candidate's details. Faster still: Ctrl+P opens the full CV preview, with the stage's candidates on the left, the CV in the middle, and notes and history on the right.

That preview has a full set of shortcuts — Ctrl+↑ and Ctrl+↓ jump between candidates, Alt+→ moves to the next stage, Alt+← rejects. It lets you work through dozens of applications without leaving the keyboard.

You move a candidate by dragging their card to another column. If the target stage has an action configured — a message to the candidate, for instance — you will see a preview of that message before anything is sent. You can edit, delay or delete it there.

Rejecting does not move the card to a separate column: the candidate stays on their stage and is marked as rejected. Above the board there is a switch showing all candidates, only active ones, or only rejected ones.

The candidate database is shared across the whole company. Before you publish a new job ad, check whether you already have someone suitable.

The candidate database with filters